Data protection policy
By returning any personal information ("Data") to us you are agreeing to it being used in accordance with the following policy.
Why your data is collected
The objective of the King Edward's School Birmingham Trust (the "Trust") is to support education at King Edward's School Birmingham (the "School") as the trustees of the Trust see fit, including (without limitation) by providing funds to support the provision of bursaries to boys on the basis of financial need to enable them to attend the School. In order to meet its legitimate interests, the School maintains a database on behalf of the Trust about donors and potential donors, and uses all reasonable care to keep this data up to date and secure.
How your data is collected
All Data will be held by the Governors of the Schools of King Edward the Sixth in Birmingham, registered in England with the charity registration number 529051 and whose address is at Foundation Office, Edgbaston Park Road, Birmingham , B15 2UD through the School and on behalf of the Trust.
You may contact the Trust by post at the King Edward's School Birmingham Trust, the Development and OEA Office, King Edward's School, Edgbaston Park Road, Birmingham, B15 2UA, by telephone on 0121 415 6055, or by email at email@example.com.
The Trust and the School will comply with the Data Protection Act 1998 (the "Act") principles and this policy in respect of any Data which it processes as the data controller. All Data is held securely by the School and Trust in accordance with the Act and will be treated confidentially.
The Trust and the School will take reasonable care to ensure that your Data is accurate and kept up-to-date and you agree to inform us of any inaccuracy or change to any of your Data.
How your Data will be used
All Data will be used by the Trust and the School for the following purposes:
- all Trust activities including (but not limited to) Trust fundraising programmes;
- administrative, management and accounting purposes (including those relating to the payment of donations to the Trust);
- the collection of statistical data to inform management decisions, to plan and coordinate Trust activities.
Your Data may also be used for the purpose of contacting you by post, email and/or telephone, including (but not limited to) for the purposes of sending you:
- Trust publications including the Donor Report
- notification of Trust events and programmes;
- fundraising brochures and literature and fundraising telephone calls; and
- requests to complete surveys.
Unless you tell us otherwise your Data may be made available to third parties to the extent necessary for any of the purposes set out above. These third parties include School staff and departments and third parties contracted to provide administration services such as the maintenance of the database and website and the printing and distribution of any correspondence documents.
Your data may also be used in relation to Old Edwardian Association (the "OEA") activities including, but not limited to, OEA publications, notification of OEA events, information regarding OEA groups, communications from other OEA members, requests to help with the OE Careers Network and requests to complete surveys. Please see the OEA's Data Protection Policy (available at www.oldeds.kes.org.uk/data) for more information.
Retention of your Data
Your Data will only be retained for as long as is necessary for the purposes set out above, but certain Data may subsequently be retained for accounting, recording or auditing purposes or as required by law. When any Data reaches the end of its retention period it is destroyed securely.
You have the right to object to the use of your Data for any of the above purposes by contacting the Trust using the contact details provided above.
You have the right to request a copy of your Data by making a Subject Access Request (for which the Trust may charge a £10 fee). Any such request must be made in writing to the Trust at the postal or email address provided above.
You have the right to request that any inaccurate Data held by the Trust is corrected. You have the right to prevent your Data from being recorded or used in any way where this is likely to cause damage or distress to you or anyone else.
The Trust and the School is keen to ensure that the Data it holds is current and accurate. Where it becomes aware that Data is out-of-date it will mark that Data as such in its records and take reasonable steps to seek updated Data.
Donors are encouraged to make sure that their own Data is accurate by sending back any update forms received, by updating their details or by contacting the Development Office via firstname.lastname@example.org or 0121 415 6055. Old Edwardians can also update their details using My KES, the online OE community, via www.my.kes.org.uk.